It can be difficult to meet federal privacy and security requirements for IT when your workforce isn’t just communicating over a protected local area network, but also wirelessly over mobile devices. And it can be even more difficult when your workforce is 100 percent mobile, 100 percent of the time.
That’s the challenge that faced Excel Anesthesia and its Head of Compliance, Michael Walsh, M.D.
Fortunately, it didn’t have to. Its technology provider, introduced the company to Exchange Online, the email solution included in Microsoft Office 365.
With guidance from Consultant, the practice used SharePoint Online to roll out a robust compliance program with online policies that replace traditional, often inaccessible, hard-to-update “black binders” containing pages of regulations and policies.
Excel Anesthesia now has the secure, reliable, and cost-effective compliance solution it wants—with a new level of business agility as an added benefit.
The company now tracks compliance tasks automatically and has a central, online location for collaboration among members of its compliance committee. And it spots and corrects chart deficiencies in half the time it used to take.
With Office 365, the practice pays a low subscription fee--$8 per month per user—instead of buying and maintaining its own servers. That saved it 83 percent of the first-year costs for on-premise email. Excel Anesthesia pays only for what it needs, and can expand its subscriptions to support continued growth.
The practice used to choose only local vendors and professional services firms—people it could meet with frequently, and on short notice. But some of the providers that it wanted to work with aren’t in Dallas—such as Anesthesia Compliance Consultants, located hundreds of miles away in Cincinnati, Ohio.